An ASHG Fellow’s Perspective on Conference Prep, Part 2: Conference Events

Posted by: Teresa Ramírez, PhD, 2016-17 ASHG/NHGRI Genetics & Education Fellow

See Part 1 of Teresa’s guide, which focuses on networking

Conferences offer a variety of networking events you should fully take advantage of, but keep in mind that scientific sessions and visiting the exhibit hall can also provide new opportunities.

Before attending a conference, it is always a good idea to glance at the agenda and mark workshops of interest. Identify speakers whom you would like to meet. Each conference is unique because each offers various workshops, resources for different career levels, and receptions that allow you to network in a safe space. There is no need to feel shy or stay quiet at a conference; you can always ask questions. Use this time to explore, learn, listen, and communicate.

Use Presenting as an Opportunity

Each conference I’ve attended has provided me with great opportunities that I would have never imagined. I have learned to feel more confident while presenting my research. Was I nervous? Of course, but the more I practiced, the more comfortable I felt. Constructive feedback from people who visited my posters or talks has helped me improve my presentation skills. I was asked questions that provided me with great ideas about what to do next in my research project.

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Teresa Ramírez presents her research at the 2017 Japan-NIH Joint Symposium on Advances in Biomedical Research (courtesy Dr. Ramírez)

Presenting a poster or an oral presentation at a conference can also be a good way to interact with people at various career levels, which may lead you to discover similar interests. Be ready with your elevator pitch about your research (a minute or two) and your own branding statement (a simple statement). No need to be arrogant but in simple terms, describe who you are and your interests.

Remember the Exhibit Hall

Most conferences have an exhibit hall with vendors, institutions, resources, and career centers. Take advantage and visit them. This can help improve your networking skills or spark ideas for the next step of your career. By strolling around conference exhibit halls, I have learned about summer internships, scholarships, fellowships, post-baccalaureate programs, and graduate schools. Now, I learn about new job opportunities or professional/leadership training opportunities.

Relax and Enjoy the Experience

You never know whom you will meet or what you can learn from a conversation with a stranger. So make sure you have a plan but also go with the flow and enjoy every minute of your conference experience. Don’t stress about it. At conferences, I have met people who became life time friends and wonderful mentors who have been instrumental in my career through their advice and support.

Please check out the ASHG website for more information on trainee opportunities, resources, and ASHG 2017.

Teresa Ramírez, PhD, is the 2016-2017 ASHG/NHGRI Genetics & Education Fellow. Learn more about the Genetics & Education Fellowship.

An ASHG Fellow’s Perspective on Conference Prep, Part 1: Networking

Posted by: Teresa Ramírez, PhD, 2016-17 ASHG/NHGRI Genetics & Education Fellow

Attending national conferences can be intimidating or exciting. The first one I attended was quite overwhelming. Do you remember how you felt at yours? Did you ask yourself questions like: why is it important to attend a national conference? How do I prepare? How can I make the most of it? What should I do and how do I network? These thoughts can be nerve-wracking, but don’t worry: these tips will help ease your nerves and guide you to prepare for the next one.

Meet People and Follow Up

As an undergraduate student at California State University, Dominguez Hills, I participated in the NIH-funded Minority Biomedical Research Support (MBRS) program, where I learned about the do’s and don’ts of attending conferences. First, look and dress professionally because first impressions make a difference.

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Teresa Ramírez at a recent meeting of SACNAS (Advancing Chicanos/Hispanics & Native Americans in Science) (courtesy Dr. Ramírez)

Second, be sure to have business cards. It might seem outdated, but business cards can help break the ice and start conversations. I know that reaching out and introducing yourself might be uncomfortable, but it will all be worthwhile even if you end up feeling dead tired and drained. Make sure your business cards include your full name, degree/title, organization, contact information, LinkedIn URL, and something that can grab people’s attention in a positive way. One of my tips is to immediately write on the back of each card collected the date you met that person, key words to help you remember the conversation, and the name of the event/location. These notes are helpful because, believe it or not, you will start collecting tons of cards and by the end of the day, you will forget which card belongs to whom. Nurture these new relationships by writing follow up emails; showing interest and professionalism can set you apart.

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In 2016, Dr. Ramírez presented on STEM careers to a group of high school interns, a talk she was invited to give by a contact whom she met at a dinner. (courtesy Dr. Ramírez)

By networking, you never know who you can meet and what the outcome can be. You can meet your next mentor, find out about a new opportunity, or start a new collaboration. You might even get invited to do a research talk or share your story with K-16 students, like I did. Keep reminding yourself to be open-minded and network with new people during meals. Attendees usually feel comfortable sitting with people they know, but this is the right time to try sitting with unfamiliar faces to start a conversation. During this time, you have the opportunity to network, introduce yourself, and even use your scientific elevator pitch. I have sat in tables with total strangers feeling a little uncomfortable at first but at the end, had wonderful conversations and met new friends.

Please check out the ASHG website for more information on trainee opportunities, resources, and ASHG 2017.

Teresa Ramírez, PhD, is the 2016-2017 ASHG/NHGRI Genetics & Education Fellow. Learn more about the Genetics & Education Fellowship.

The View from Constitution Avenue

Posted by: Douglas F. Dluzen, PhD, ASHG Training & Development Committee

It’s fitting that the March for Science shared the spotlight with Earth Day. During the slow march down Constitution Avenue, I saw several signs sticking out from the crowd reminding the world that there is no Planet B, no other options. It was also fitting that the day in Washington, D.C. was cloudy and soggy, paralleling the concern millions around the world have for the future of science and its role in our society.

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Doug Dluzen and his wife in front of the Washington Monument (courtesy Dr. Dluzen)

My wife and I, along with friends, took the MARC train from Baltimore down into D.C. We were encouraged to see so many others commuting with us, and so early in the morning. The rain didn’t suppress our spirits and the excitement in the air was palpable. It took the conductor almost the entire duration of the ride to finally make his way into our car to collect our tickets.

We poured out into Union Station with hundreds of others and walked towards the Washington Monument. On the way, I caught more glimpses of the enthusiasm and support science can and should always enjoy. The diversity of the crowd, including the languages I heard to the age range of people I saw, from newborn to the elderly, proved that the march’s message resonated with those from all walks of life.

My group was no different. There was me, a human geneticist; my wife, a neuroscience graduate student; a dentist; a speech therapist; a chemical engineer; a Middle Ages historian; and a recent retiree from public service in the Department of Education. Other groups of friends and families joined with us as we walked down the National Mall and already we could hear chants of ‘Science After Peer Review’ echoing off the Smithsonian museums.

I’ll admit, I wondered if the rest of the world, particularly those who control such things as funding and informed policy, also heard their voices.

Before the march itself, we ducked into a pub to warm up and dry off, and every chair inside was filled with someone else doing the same thing. We were joined by more friends – students studying infectious disease and traumatic brain injury, a programs coordinator for a cystic fibrosis non-profit, and a bacteriologist working to prevent the next superbug. Inside the restaurant, I heard engaging conversations by people sharing lessons learned in the lab, trials and failures of their most recent experiment, or how long it would take to hear back about the latest grant applications. But we also listened to families and individuals from outside of the laboratory, individuals who supported the movement of the march and wanted to come make a difference.

I think it’s their voices that matter the most. They went home that day, outside of the research community bubble, and shared their experiences with their own community. It’s their voices that will be the most powerful moving forward.

We left and joined everyone else next to the Washington Monument. After the march began, it took a while for the crowd to funnel onto Constitution Avenue, at which point the rain had grown steadier. It was shoulder to shoulder the rest of the way to Capitol Hill – an impressive sign of the support for this movement. We managed to center ourselves on the street and we chanted along with others during our walk. Only the tallest of the signs could be seen in the distance. My favorite was: “I like my men tall, dark, and vaccinated!”

I admit I had goosebumps every time a fresh roar of the crowd emanated from somewhere in front of us and rolled down the street through us like the wave at Camden Yards or Nationals Park. Unlike the march, the train ride back to Baltimore was quiet. Everyone, including myself, was worn out. I spent time thinking about the impact the day may have had. For me, although the march answered the question of who still supports science, it left me with even more questions. What happens next? How did we get to the point where a march was even necessary? And what can we do, can we learn from this?

Thankfully, there is some light at the end of the tunnel. As I write this, Congress has announced an additional $2 billion for the NIH this year in the new budget. To me, it sounds like some people heard those voices on Constitution Ave on Earth Day.

Now it’s our job to put that momentum and funding to good use.

Douglas F. Dluzen, PhD, is a postdoctoral research fellow and a member of ASHG’s Training & Development Committee. Learn more about ASHG’s programs for trainees.