Posted By: Heather Mefford, MD, PhD, 2018 Program Committee Chair
It may feel like we’ve just returned from ASHG 2017, but preparations are already underway for the 2018 meeting, taking place October 16-20 in San Diego. Invited session and workshop proposals are due on December 14, which is just under two weeks away. Here’s how to make your proposal competitive, and maximize its chances of acceptance by the Program Committee.
What are Invited Sessions?
Invited sessions address the state of the science on a specific topic, in a cohesive two-hour session constructed to include its most exciting subtopics and scientific leaders. In contrast, invited workshops focus on a tool, skill, approach, or software in an interactive format.
Tip: Choose the right topic.
Proposals that do well have a cohesive, overarching theme that hasn’t been presented at recent meetings. Topics should have broad appeal to ASHG members and meeting attendees. Note that there are designated slots for educational topics, ELSI topics, and a session organized by trainees.
Tip: Choose the right speakers.
Invited sessions traditionally include four speakers, each of whom present for about 30 minutes. Competitive proposals involve presenters who push the field forward, while offering unique perspectives on the topic of focus. Choose speakers who represent diverse institutes, career stages, and genders.
Tip: Consider varied formats.
While invited sessions are often a series of didactic talks followed by Q&A, the 2018 Program Committee is open to other formats for this year’s sessions. If you’d like to propose a panel discussion, debate, or other format, contact email@example.com for guidance on how to submit your proposal.
Tip: Craft clear descriptions.
Successful invited session proposals have clear, detailed descriptions of each speaker’s talk. These should relate to the overall session theme and include recent data when possible. View sample proposals to see how your colleagues have introduced their speakers.
Tip: Contact the Program Committee.
The 2018 Program Committee is available to answer questions and provide advice as you think through your proposal – don’t be afraid to reach out to them!
Want more tips? Watch our video on how to craft a competitive proposal.
Heather Mefford, MD, PhD, 2018 Program Committee Chair, is an Associate Professor of Pediatrics at the University of Washington in the Division of Genetic Medicine. She is also an attending physician at Seattle Children’s Hospital in the Genetic Medicine Clinic.
Posted By: Monika Schmidt, Chair, ASHG Training & Development Committee
On any given day of the ASHG Annual Meeting, I find myself in a predicament: What’s next on the schedule? Should I attend the exhibitor talk in the CoLab theater, visit interesting posters, or seek advice at the Careers in Academia panel?
No matter how carefully I plan my schedule ahead of time, the meeting always has more to offer than I could possibly take advantage of: exciting talks, posters, trainee events, workshops, exhibitor presentations, and naturally, social events. This year’s meeting in sunny Orlando was no exception, and in my role as Chair of the Training and Development Committee (TDC), I hardly had a moment to sleep.
I kicked off my experience early on Tuesday, October 17, by presenting to ASHG’s Board of Directors all the fabulous work the TDC has done over the past year. Despite being a bit nerve-wracking, this was hugely rewarding – there is so much support for trainee professional development and mentorship from the ASHG community. These two themes reverberated over the rest of the meeting.
Professional Development and Networking at #ASHG17
Developing networking skills benefits from lessons and practice. Recognizing this, ASHG teamed up with The Jackson Laboratory to develop the multi-week Conference to Career Program, which included a dedicated section on networking skills for national meetings.
Following the Conference to Career in-person session, the TDC hosted Peer Networking Trivia – an ideal event to put networking lessons into practice. 2017 marked the third year the TDC hosted this event for trainees; it was rewarding to watch new friendships form as trainees commiserated over the challenging genetics trivia questions. Naturally, it’s much easier to get chatting when a topic is presented for discussion, and so the Tweetup, Opening Reception, and various evening exhibitor events presented new situations for trainees to practice their networking skills. I thoroughly enjoyed meeting trainees at these receptions, chatting about their vision for future initiatives, and of course, singing along with NIH Director Francis Collins on guitar.
Mentors at ASHG: Many Ways to Connect
Between scientific sessions in the mornings and afternoons, trainee mentorship became the focus of my lunch hours. The TDC hosted two panel discussions this year: Careers in Academia and Careers in Industry. The panelists’ responses to trainee questions were thoughtful and thorough, which meant that I and my TDC colleagues spent a lot of time live-tweeting the discussions using our newly-introduced hashtag: #ASHGtrainee. Panelists hung back after the sessions to answer questions one-on-one, providing another networking opportunity.
On Thursday, the TDC launched our inaugural myIDP (Individualized Development Plan) session, led by Philip Clifford. I was blown away by the incredible turnout and high level of engagement with the material presented. This session led trainees on an introspective journey aided by their peers, and asked them to examine their values, strengths, weaknesses, and interests. The goal of the session was to help trainees define career paths that suit their personalities, needs, and wants. With a room abuzz with discussion, 75 minutes was undoubtedly too little time, and the TDC will be looking to expand the session at future meetings.
While the TDC-led lunchtime sessions were happening, ASHG staff were hosting the Trainee-Mentor Luncheons and newly introduced Round Table Discussions. These events focused on establishing trainee-mentor relationships and providing a more intimate setting to ask advice of a successful genetics professional. I myself am still in contact with the mentor who shared lunch with me in 2014. On the note of keeping in touch with mentors or networking contacts: remember that the mentors and Trainee Leaders at ASHG really care for your success as a trainee – we want to hear from you! Your emailed question or LinkedIn request (with an introductory message, of course) are welcome. So, take 30 minutes today to thank the mentors who spent time with you for their advice – you might just get a better response than you expected, and you’ll be on your way to building a network of professional contacts!
The final trainee event of ASHG 2017 combined the best of mentorship and networking in an evening reception, Career Paths in Genetics. As a mentor at the TDC table, I and other TDC members were thrilled to answer questions from trainees about what being an ASHG Trainee Leader entails, and how the position provides an opportunity to advocate for trainees within the Society and at a federal level via FASEB. I also took a break to just ‘be a trainee’ per se, and heard a thrilling story about patenting BRCA1 from the intellectual patents mentor, discovered a whole new potential career path in scientific administration, and was offered very sage advice by a mentor from academia on maximizing upon my abilities post-PhD.
Reflecting on ASHG 2017
Every year I return from the Annual Meeting with renewed motivation for my research and a reading list as long as my arm, as is to be expected of any stimulating conference. I also came home hopeful that fellow trainees heard the same messages that I did over the five days in Orlando: it’s always the right time to say hello and explore potential new connections, pursue a new experience to build your skills, learn about yourself, and see what the world of genetics has to offer.
Monika Schmidt, BSc, is the 2017 Chair of ASHG’s Training & Development Committee, and has been part of the TDC since 2015. She first joined ASHG in 2014, the same year she started graduate studies.
Interested in a leadership position like Monika’s? Apply for 2018 Trainee Leadership Opportunities by Monday, November 6. For questions about these opportunities and other trainee issues, contact Monika on Twitter using #ASHGtrainee or by email.
One of our colleagues selected to give a platform presentation at ASHG 2017 will not be able to join us in Orlando. Arvin Haghighatfard, a graduate student at the Islamic Azad University, is unable to travel from his home in Iran due to new restrictions on travel to the United States.
Throughout my presidency this year, I have spoken out about how the new rules limiting travel to the United States threaten to undermine scientific progress both in the U.S. and elsewhere in the world. Science is an inherently international endeavor and the Society strongly opposes the imposition of undue restrictions on scientists’ travel. As an organization representing human genetics specialists worldwide, we consider international travel a major and integral part of our enterprise.
The difficulties that Mr. Haghighatfard has experienced are exactly the kind of situation we feared. Upon learning of his unfortunate experience, we contacted the Department of State on his behalf to raise our concerns, but without success. Given these exceptional circumstances, I believe it is important that we provide Mr. Haghighatfard the opportunity to present his work, so we have arranged for him to conduct his presentation remotely.
I fear that there may also be other geneticists in Iran or elsewhere who cannot attend the meeting because of the travel restrictions. When we gather in Orlando later this month, I hope we spend a moment to think of those in our global genetics family who are unable to join us.
Nancy Cox, PhD, ASHG President, directs the Vanderbilt Genetics Institute and is a Mary Phillips Edmonds Gray Professor of Genetics. She is also the Director of and a Professor of Medicine in the Vanderbilt Division of Genetic Medicine.
Posted By: Pauline Minhinnett, ASHG Director of Meetings
You asked and we listened! To reduce our footprint on the environment, ASHG is no longer offering the full printed Program Guide that we have in previous years. Instead, the most important meeting details, including convention center maps and a schedule overview, will be published in the Program-at-a-Glance. Full information can be found on the official ASHG 2017 Mobile App (available for iOS or Android), Online Planner, and meeting website.
The online planner and meeting app can help you plan your schedule before the meeting and add to or modify it on site. Our tips:
Create an account with the Online Planner to browse and save sessions of interest, create your schedule, and sync across desktop and mobile devices.
While on site, you can flag sessions to track continuing education; browse sessions, posters, and exhibit booths by location; and take notes.
The app is a helpful networking tool – use it to email speakers and message with other attendees who have opted in to these functions.
If you prefer another calendar app, you can export your schedule to any other app supporting .ics files. Similarly, you can add personal meetings and events to your ASHG 2017 calendar.
Prefer the printed versions? No problem! Our Documents and Downloadables page has printable versions of all Program content, as well as other useful materials.
See you in Orlando!
Pauline Minhinnett, CMP, CEM, is ASHG’s Director of Meetings. For more information on ASHG 2017, visit the meeting website.
Posted By: Carrie Morin, ASHG Exhibits, Sponsorship, and Meeting Marketing Manager; and Pauline Minhinnett, ASHG Director of Meetings
ASHG 2017 features several new initiatives and special features to help attendees connect with the latest human genetics science – and each other – in novel, productive ways.
CoLabs in the Exhibit Hall
CoLaboratories (CoLabs), are exciting new networking lounges and educational theaters in the Exhibit Hall. Organized by high-level themes – clinical, laboratory, and data – these short events are organized by ASHG, partner organizations, and exhibiting companies. They focus on a single, specific topic or tool, and are free to attend with no advance registration required.
Each CoLab is paired with a networking lounge to facilitate conversation after the session ends. These events are a great way to meet colleagues and potential collaborators who share your interests, and to learn the basics of new tools to help you reach your goals. Be sure to review the CoLab calendar as you start planning your ASHG 2017 schedule!
And don’t forget: the people who staff exhibit booths at ASHG are often your peers! Don’t be afraid to ask them what sessions they find interesting or what new technology has made their jobs easier. They will often share interesting information and remember – they are there for you! They want to talk to you and get your feedback.
Carrie Morin, CEM, is Exhibits, Sponsorship, and Meeting Marketing Manager at ASHG, and Pauline Minhinnett, CMP, CEM, is Director of Meetings. For more information on ASHG 2017, visit the meeting website.
Note: We have received a number of inquiries about any potential impact of Hurricane Irma on ASHG 2017 in Orlando. We are in regular touch with local authorities and convention center staff, who report all facilities should be ready to welcome ASHG attendees as planned, and we will continue to monitor the situation.
Starting to plan your travel to Orlando? Consider taking a day or afternoon to venture out of the city and check out some of these area neighborhoods (listed alphabetically).
Audubon Park Garden District – 35-minute taxi ride from the OCCC
This is Orlando’s first “ecodistrict,” a sustainable shopping and dining community. Dine here and experience the rewarding taste of farm-to-table foods, locally sourced ingredients, and award-winning cuisine. Audubon Park offers a myriad of specialty food and drink options, most of them being locally-owned small businesses. In addition to its unique boutique stores and dining, this Orlando gem hosts endless foodie festivals. On the eastern edge of town, Leu Gardens never fails to awe visitors as a vast botanical paradise. Although Audubon Park is geographically small, the possibilities for enjoyment are boundless.
College Park – 30-minute taxi ride from the OCCC
Located in northern Orlando, this town takes its title from its Ivy-inspired street names—visitors will find themselves walking down W Harvard Street to cross Dartmouth Street. If you’re in the mood for a stroll, College Park boasts many paved pathways circling its multiple lakes. If you want to take part in some higher learning to reflect the streets along which you travel, visit the Orlando Science Center or the Orlando Shakespeare Theater. The area is also known for its inimitable shopping boutiques and retro dining locations. Follow a trip to the local thrift shop with a cup of coffee at Shaker’s American Café and sip as you look at their extensive collection of vintage salt and pepper shakers.
The “Traditional American Town of Celebration” is exactly as idyllic as you would expect a community developed by Walt Disney to be. The 1950s-inspired neighborhood is a must-see for Disney enthusiasts. Even if you’re not a Disney lover, the town offers many attractions, with most food and shopping located in its Town Center. The town may be uniform in appearance, but the food is diverse enough to serve all tastes. Visit Columbia Restaurant for Cuban and Spanish fare, Ari Sushi for hibachi, or the Town Tavern for a burger and fries.
Lake Nona – 25-minute taxi ride from the OCCC
Lake Nona refers to itself as “a community of and for the future,” and a trip to the town will prove it’s a well-deserved tagline. The community is sprinkled with breath-taking art installations amongst its plentiful shopping and dining options. The Town Center includes brand-name shopping as well as boutique options, while also serving as great spot to sit outside and enjoy the Floridian fall weather. As a town devoted to health and wellness, Lake Nona’s bike share program and lengthy trails are hard to beat. For a unique dining experience, visitors should visit Canvas Restaurant and Market, an American-Latin fusion eatery with an attached market that sells food, drink, household goods, and local artisan crafts.
Shopping in the city of Winter Park (credit: Visit Orlando)
Winter Park – 35-minute taxi ride from the OCCC
The northern Orlando city of Winter Park is an arts-filled area rich in culture and activity. Visit for the day and peruse the art in the Charles Hosmer Morse Museum, walk through the Mead Botanical Garden, or take a stroll in one of the more than 70 parks. If you’re in for a nautical adventure, there are numerous boat tours that take you through the Lakes of Winter Park. With wide-spanning activities from orchestral concerts to luxury shopping to outdoor music festivals, you can always count on finding something to entertain you.
ASHG’s thoughts and concern go out to all those affected by Hurricane Irma, as well as those recovering from Hurricane Harvey.
As ASHG 2017 will take place in Orlando, Florida, we have received several queries about any impact on the meeting. We are in regular touch with local authorities and convention center staff, who report all facilities should be ready to welcome ASHG attendees as planned, and we will continue to monitor the situation. We encourage our members to consider contributions to the respected aid organizations of their choice to help all those affected throughout the two regions.