Awards and Exhibit Hall Changes at ASHG 2017

Posted By: Carrie Morin, ASHG Exhibits, Sponsorship, and Meeting Marketing Manager; and Pauline Minhinnett, ASHG Director of Meetings

ASHG 2017 features several new initiatives and special features to help attendees connect with the latest human genetics science – and each other – in novel, productive ways.

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Watch our video on the latest changes and enhancements to the ASHG Annual Meeting.

CoLabs in the Exhibit Hall

CoLaboratories (CoLabs), are exciting new networking lounges and educational theaters in the Exhibit Hall. Organized by high-level themes – clinical, laboratory, and data – these short events are organized by ASHG, partner organizations, and exhibiting companies. They focus on a single, specific topic or tool, and are free to attend with no advance registration required.

Each CoLab is paired with a networking lounge to facilitate conversation after the session ends. These events are a great way to meet colleagues and potential collaborators who share your interests, and to learn the basics of new tools to help you reach your goals. Be sure to review the CoLab calendar as you start planning your ASHG 2017 schedule!

And don’t forget: the people who staff exhibit booths at ASHG are often your peers! Don’t be afraid to ask them what sessions they find interesting or what new technology has made their jobs easier. They will often share interesting information and remember – they are there for you! They want to talk to you and get your feedback.

Changes to Awards

We’ve also made some changes to the annual Society awards, presented in sessions throughout the meeting. Each award presentation will feature a short lecture by the recipient about his or her current work, past and present challenges, and notable accomplishments. Browse these talks on the schedule of events.

While ASHG’s awards program is over 50 years old, this year’s slate includes our first-ever Early-Career Award, which recognizes scientists in their first ten years as an independent investigator. Finally, we’ve revamped the ASHG/FASEB Mentored Travel Awards Program for Underrepresented Trainees, which now includes a substantial mentoring component. Congratulations to this year’s 13 awardees!

Check out our website for details on other new initiatives at ASHG 2017. See you in Orlando!

Carrie Morin, CEM, is Exhibits, Sponsorship, and Meeting Marketing Manager at ASHG, and Pauline Minhinnett, CMP, CEM, is Director of Meetings. For more information on ASHG 2017, visit the meeting website.

Explore Orlando: Neighborhoods to Discover

Posted By: Amanda Olsen, ASHG Meetings Assistant

Note: We have received a number of inquiries about any potential impact of Hurricane Irma on ASHG 2017 in Orlando. We are in regular touch with local authorities and convention center staff, who report all facilities should be ready to welcome ASHG attendees as planned, and we will continue to monitor the situation.

Starting to plan your travel to Orlando? Consider taking a day or afternoon to venture out of the city and check out some of these area neighborhoods (listed alphabetically). 

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Leu House Museum, Audubon Park (credit: Visit Orlando)

Audubon Park Garden District – 35-minute taxi ride from the OCCC

This is Orlando’s first “ecodistrict,” a sustainable shopping and dining community. Dine here and experience the rewarding taste of farm-to-table foods, locally sourced ingredients, and award-winning cuisine. Audubon Park offers a myriad of specialty food and drink options, most of them being locally-owned small businesses. In addition to its unique boutique stores and dining, this Orlando gem hosts endless foodie festivals. On the eastern edge of town, Leu Gardens never fails to awe visitors as a vast botanical paradise. Although Audubon Park is geographically small, the possibilities for enjoyment are boundless.

College Park – 30-minute taxi ride from the OCCC

Located in northern Orlando, this town takes its title from its Ivy-inspired street names—visitors will find themselves walking down W Harvard Street to cross Dartmouth Street. If you’re in the mood for a stroll, College Park boasts many paved pathways circling its multiple lakes. If you want to take part in some higher learning to reflect the streets along which you travel, visit the Orlando Science Center or the Orlando Shakespeare Theater. The area is also known for its inimitable shopping boutiques and retro dining locations. Follow a trip to the local thrift shop with a cup of coffee at Shaker’s American Café and sip as you look at their extensive collection of vintage salt and pepper shakers.

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Market Street, Celebration, FL (credit: Visit Orlando)

Celebration – 20-minute taxi ride from the OCCC

The “Traditional American Town of Celebration” is exactly as idyllic as you would expect a community developed by Walt Disney to be. The 1950s-inspired neighborhood is a must-see for Disney enthusiasts. Even if you’re not a Disney lover, the town offers many attractions, with most food and shopping located in its Town Center. The town may be uniform in appearance, but the food is diverse enough to serve all tastes. Visit Columbia Restaurant for Cuban and Spanish fare, Ari Sushi for hibachi, or the Town Tavern for a burger and fries.

Lake Nona – 25-minute taxi ride from the OCCC

Lake Nona refers to itself as “a community of and for the future,” and a trip to the town will prove it’s a well-deserved tagline. The community is sprinkled with breath-taking art installations amongst its plentiful shopping and dining options. The Town Center includes brand-name shopping as well as boutique options, while also serving as great spot to sit outside and enjoy the Floridian fall weather. As a town devoted to health and wellness, Lake Nona’s bike share program and lengthy trails are hard to beat. For a unique dining experience, visitors should visit Canvas Restaurant and Market, an American-Latin fusion eatery with an attached market that sells food, drink, household goods, and local artisan crafts.

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Shopping in the city of Winter Park (credit: Visit Orlando)

Winter Park – 35-minute taxi ride from the OCCC

The northern Orlando city of Winter Park is an arts-filled area rich in culture and activity. Visit for the day and peruse the art in the Charles Hosmer Morse Museum, walk through the Mead Botanical Garden, or take a stroll in one of the more than 70 parks. If you’re in for a nautical adventure, there are numerous boat tours that take you through the Lakes of Winter Park. With wide-spanning activities from orchestral concerts to luxury shopping to outdoor music festivals, you can always count on finding something to entertain you.

 

Hurricane Irma and Impact on ASHG 2017 in Orlando

Posted by: Mona Miller, ASHG Executive Director

ASHG’s thoughts and concern go out to all those affected by Hurricane Irma, as well as those recovering from Hurricane Harvey.

As ASHG 2017 will take place in Orlando, Florida, we have received several queries about any impact on the meeting. We are in regular touch with local authorities and convention center staff, who report all facilities should be ready to welcome ASHG attendees as planned, and we will continue to monitor the situation. We encourage our members to consider contributions to the respected aid organizations of their choice to help all those affected throughout the two regions.

See you in Orlando!

Bill Gates and Francis Collins to Headline ASHG 2017 Presidential Symposium

Posted by: Nancy J. Cox, ASHG President; and Peter C. Scacheri, Chair of ASHG’s Program Committee

We are pleased to share some exciting news with the ASHG community: this year’s Presidential Symposium will feature a discussion of global health and genomics between two absolute legends in the health and science world: Bill Gates, Co-chair and Trustee of the Bill & Melinda Gates Foundation, and Francis Collins, MD, PhD, Director of the U.S. National Institutes of Health.

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(L) Bill Gates, Co-chair and Trustee, Bill & Melinda Gates Foundation; (R) Francis Collins, MD, PhD, Director, National Institutes of Health

During the 90-minute symposium, taking place Wednesday, October 18, 5:00-6:30 pm, Dr. Collins and Mr. Gates will address these topics and selected audience questions in an informal, conversational format.

This event will be open to all ASHG scientific registrants, so if you haven’t registered yet, now’s a great time to do so. More details on the symposium, including security considerations and how to submit your questions, will be made available as the date approaches.

We look forward to seeing you in Orlando.

Nancy Cox, PhD, ASHG President, directs the Vanderbilt Genetics Institute and is the Mary Phillips Edmonds Gray Professor of Genetics. She is also the Director of and a Professor of Medicine in the Vanderbilt Division of Genetic Medicine. Peter C. Scacheri, PhD, is 2017 Chair of the ASHG Program Committee. He is a Professor in the Department of Genetics and Genome Sciences at Case Western Reserve University School of Medicine, and has been a member of ASHG since 2006.

Revamped for 2017: ASHG/FASEB Mentored Travel Awards for Underrepresented Trainees

Posted by: Kanika Pulliam, PhD, ASHG Educational Programs Manager

This year, ASHG and the Federation of American Societies for Experimental Biology (FASEB) are offering a newly structured travel award for underrepresented* trainees who are full-time undergraduate, graduate, medical students, and postdoctoral/clinical fellows who attend ASHG 2017.

Applications are due August 31, 2017 at 5:00 pm U.S. Eastern Time. Email questions and completed applications to marcssm@faseb.org.

What makes this travel award unique is its goal is to provide engaged and structured mentoring for trainees attending the meeting. This is fostered by assigning each awardee a peer mentor based on common interest.

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Networking and mentoring are important parts of the revamped ASHG/FASEB travel awards. (credit: ASHG)

The mentorship process starts before ASHG 2017 and continues during and after the meeting. Peer mentors will begin communicating with awardees before the meeting through a series of activities, including helping awardees choose events and sessions to attend and establishing their career interests to customize the meeting experience.

During the meeting, awardees will practice their presentations with their peer mentors and receive feedback. Peer mentors will also help awardees identify Exhibit Hall booths to visit based on their career interests, attend a social event together to practice networking, view poster and platform presentations to learn how to ask questions, and critique presentations. After the meeting, peer mentors will follow up with awardees by continuing to provide professional development support.

Peer mentors are selected based on their experience attending the meeting and their proximity in career development to the trainee awardee, which makes the relationship more relaxed. We have selected a diverse group of mentors spanning academia, industry, medicine, science education, and non-profits.

Awardees are required to attend specific trainee events and visit the Career Center to advance their networking skills and professional development. Here are the required events:

Wednesday, October 18

  • Diversity Breakfast, 7:15-8:45am

Choose 1 of the following concurrent sessions:

  • Trainee Professional Development Program (Academic Career Panel), 12:30-1:45pm, OR
  • Trainee-Mentor Luncheon (1), 12:30-1:45pm

Thursday, October 19

Choose 1 of the following concurrent sessions:

  • Trainee Professional Development Program (Passion Won’t Pay the Bills: Planning for a Successful Scientific Career), 12:30-1:45pm, OR
  • Trainee-Mentor Luncheon (2), 12:30-1:45pm

Friday, October 20

Choose 1 of the following concurrent sessions

  • Trainee Professional Development Program (Industry Career Panel), 1-2:15pm, OR
  • Mock NIH Study Section Workshop, 1-2:15pm

The travel award provides up to $1,850 in reimbursable funds for registration and travel. Applicants are required to submit and present (poster/oral) at ASHG 2017. Eligible applicants must be United States citizens or permanent residents with legal status. Trainees can be from minority institutions and historically black colleges and universities (HBCUs) or underrepresented trainees from majority institutions. Preference for the award is given to ASHG members.

* For the purpose of meeting the goals and objectives specified by the FASEB Diversity Resources Program, individuals from groups underrepresented in the biomedical, clinical, and behavioral sciences include: 

  • Individuals from racial and ethnic groups shown to be underrepresented in biomedical research, including Blacks or African Americans, Hispanics or Latinos, American Indians (who maintain tribal affiliation or community attachment) or Alaska Natives, Native Hawaiians, and other U.S. Pacific Islanders (Guam, American Samoa);
  • Individuals with disabilities, defined as those with a physical or mental impairment that substantially limits one or more major life activities; and
  • Individuals from disadvantaged backgrounds [usually undergraduate students], defined as those from a family with an annual income below established low-income thresholds and those who come from an educational environment that has inhibited the individual from obtaining the knowledge, skills, and abilities necessary to develop and participate in a research career.

Kanika Pulliam, PhD, is ASHG’s Educational Programs Manager. Learn more about ASHG’s programs for trainees, including programs at ASHG 2017.

Snapshots from the July Program Committee Meeting

Posted By: Pauline Minhinnett, Director of Meetings; and Emily Greene, Meetings Program Coordinator

Earlier this week, the ASHG Program Committee gathered in Bethesda, Maryland, to create and assemble the ASHG 2017 scientific program. Having reviewed more than 3,100 submitted abstracts, with help from more than 100 reviewers, the Committee met in person to bring the highest-scoring work together into themed sessions for the meeting’s three Featured Plenary Abstract Sessions and five Platform Sessions. They used early registration data to assign sessions to rooms, ordered presentations within each session to tell a coherent story, and selected Reviewers’ Choice Abstracts among top-scoring posters. They also discussed educational events at the meeting, trainee opportunities, and abstracts of interest to press.

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PC members alternated small group work with full-committee presentations as each session was constructed.
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Large group discussions informed the scientific program and planning for future years.
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The ASHG 2017 Program Committee

In the coming weeks, the Committee will select and confirm moderators, make any necessary adjustments, and continue planning Tuesday’s Poster Talks session. Those who submitted abstracts should receive their program assignment in mid-August.

Pauline Minhinnett, CMP, CEM, and Emily Greene, MS, are part of ASHG’s Meetings Department. Learn more about the ASHG 2017 Annual Meeting, October 17-21 in Orlando, Florida.

An ASHG Fellow’s Perspective on Conference Prep, Part 2: Conference Events

Posted by: Teresa Ramírez, PhD, 2016-17 ASHG/NHGRI Genetics & Education Fellow

See Part 1 of Teresa’s guide, which focuses on networking

Conferences offer a variety of networking events you should fully take advantage of, but keep in mind that scientific sessions and visiting the exhibit hall can also provide new opportunities.

Before attending a conference, it is always a good idea to glance at the agenda and mark workshops of interest. Identify speakers whom you would like to meet. Each conference is unique because each offers various workshops, resources for different career levels, and receptions that allow you to network in a safe space. There is no need to feel shy or stay quiet at a conference; you can always ask questions. Use this time to explore, learn, listen, and communicate.

Use Presenting as an Opportunity

Each conference I’ve attended has provided me with great opportunities that I would have never imagined. I have learned to feel more confident while presenting my research. Was I nervous? Of course, but the more I practiced, the more comfortable I felt. Constructive feedback from people who visited my posters or talks has helped me improve my presentation skills. I was asked questions that provided me with great ideas about what to do next in my research project.

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Teresa Ramírez presents her research at the 2017 Japan-NIH Joint Symposium on Advances in Biomedical Research (courtesy Dr. Ramírez)

Presenting a poster or an oral presentation at a conference can also be a good way to interact with people at various career levels, which may lead you to discover similar interests. Be ready with your elevator pitch about your research (a minute or two) and your own branding statement (a simple statement). No need to be arrogant but in simple terms, describe who you are and your interests.

Remember the Exhibit Hall

Most conferences have an exhibit hall with vendors, institutions, resources, and career centers. Take advantage and visit them. This can help improve your networking skills or spark ideas for the next step of your career. By strolling around conference exhibit halls, I have learned about summer internships, scholarships, fellowships, post-baccalaureate programs, and graduate schools. Now, I learn about new job opportunities or professional/leadership training opportunities.

Relax and Enjoy the Experience

You never know whom you will meet or what you can learn from a conversation with a stranger. So make sure you have a plan but also go with the flow and enjoy every minute of your conference experience. Don’t stress about it. At conferences, I have met people who became life time friends and wonderful mentors who have been instrumental in my career through their advice and support.

Please check out the ASHG website for more information on trainee opportunities, resources, and ASHG 2017.

Teresa Ramírez, PhD, is the 2016-2017 ASHG/NHGRI Genetics & Education Fellow. Learn more about the Genetics & Education Fellowship.