How to Craft a Competitive Invited Session

Posted By: Heather Mefford, MD, PhD, 2018 Program Committee Chair

It may feel like we’ve just returned from ASHG 2017, but preparations are already underway for the 2018 meeting, taking place October 16-20 in San Diego. Invited session and workshop proposals are due on December 14, which is just under two weeks away. Here’s how to make your proposal competitive, and maximize its chances of acceptance by the Program Committee.

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Heather Mefford, Chair, 2018 Program Committee

What are Invited Sessions?

Invited sessions address the state of the science on a specific topic, in a cohesive two-hour session constructed to include its most exciting subtopics and scientific leaders. In contrast, invited workshops focus on a tool, skill, approach, or software in an interactive format.

Tip: Choose the right topic.

Proposals that do well have a cohesive, overarching theme that hasn’t been presented at recent meetings. Topics should have broad appeal to ASHG members and meeting attendees. Note that there are designated slots for educational topics, ELSI topics, and a session organized by trainees.

Tip: Choose the right speakers.

Invited sessions traditionally include four speakers, each of whom present for about 30 minutes. Competitive proposals involve presenters who push the field forward, while offering unique perspectives on the topic of focus. Choose speakers who represent diverse institutes, career stages, and genders.

Tip: Consider varied formats.

While invited sessions are often a series of didactic talks followed by Q&A, the 2018 Program Committee is open to other formats for this year’s sessions. If you’d like to propose a panel discussion, debate, or other format, contact ashgmeetings@ashg.org for guidance on how to submit your proposal.

Tip: Craft clear descriptions.

Successful invited session proposals have clear, detailed descriptions of each speaker’s talk. These should relate to the overall session theme and include recent data when possible. View sample proposals to see how your colleagues have introduced their speakers.

Tip: Contact the Program Committee.

The 2018 Program Committee is available to answer questions and provide advice as you think through your proposal – don’t be afraid to reach out to them!

Want more tips? Watch our video on how to craft a competitive proposal.

Heather Mefford, MD, PhD, 2018 Program Committee Chair, is an Associate Professor of Pediatrics at the University of Washington in the Division of Genetic Medicine. She is also an attending physician at Seattle Children’s Hospital in the Genetic Medicine Clinic.

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